Administrative Assistant G115 Information Technology
About The Position
This position performs various data management duties. Serves as the office receptionist; answers the telephone and forwards calls; processes service requests or forwards to the appropriate person; serves as the principal IT liaison for persons walking into the office. Assists with the entry of purchasing documents into the financial system. Processes the payment of several IT-managed service accounts (e.g., Cable bills). Aids in the delivery of packages to the correct IT personnel. Processes the mail received and scans it to the correct location. Submits and reviews payroll and employee leave. Processes service requests from city departments. Researches and corrects errors causing incorrect data. Balances, logs, and maintains control records of source data used in the preparation of reports. Performs other related job duties as assigned.
Requirements
- Knowledge of accounting, payroll, and computer operations.
- Knowledge of standard business mathematics.
- Knowledge of data entry and recordkeeping techniques.
- Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment.
- Knowledge of the operation of the Cisco phone system.
- Skill in report preparation.
- Skill in oral and written communication.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Responsibilities
- Serves as the office receptionist; answers the telephone and forwards calls; processes service requests or forwards to the appropriate person; serves as the principal IT liaison for persons walking into the office.
- Assists with the entry of purchasing documents into the financial system.
- Processes the payment of several IT-managed service accounts (e.g., Cable bills).
- Aids in the delivery of packages to the correct IT personnel.
- Processes the mail received and scans it to the correct location.
- Submits and reviews payroll and employee leave.
- Processes service requests from city departments.
- Researches and corrects errors causing incorrect data.
- Balances, logs, and maintains control records of source data used in the preparation of reports.
- Performs other related job duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
