Administrative Assistant - Music

Southeastern University • Lakeland, FL

4d • Onsite

About The Position

The Administrative Assistant provides administrative support to the Dean, Chair, faculty, staff, and students and helps manage the daily operations of the Music Department within the College of Truth, Beauty and Culture. The role includes processing paperwork, which may involve budgets, confidential student records, and support requests; handling correspondence and inquiries; maintaining academic records and databases; coordinating meetings; and assisting with department events, including intensives and residencies. The position calls for strong organizational, communication, computer, and interpersonal skills, along with attention to detail and the ability to maintain confidentiality.

The position is based at the Lakeland Main Campus and reports to the Administrative Coordinator, College of Truth, Beauty & Culture / Department Chair. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. or as scheduled by the supervisor, for 40 hours per week. Some evening and weekend hours may be required. The work is primarily in an office setting and includes prolonged sitting or standing, regular computer and office-equipment use, communication with students, families, and staff, and movement around campus for meetings and events. Occasional lifting of items up to 20 pounds is required. Travel is not required.

New hires and employees transferring into the position have a 90-day probationary period. Required training includes SEU operational frameworks, FERPA, and assigned safety training. Full-time positions are security-sensitive and require background checks.

Requirements

• High school diploma or GED.
• At least one year of administrative or clerical experience.
• Outstanding Christian character.
• Office productivity software skills, including Microsoft Office or Google Suite.
• Strong organizational skills and the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• A detail-oriented mindset and commitment to accuracy.
• Ability to write and communicate effectively in various environments.
• Ability to maintain confidentiality in all aspects of student and institutional information.
• Ability to perform the physical requirements described, including prolonged sitting or standing, frequent computer and office equipment use, movement around campus, and occasional lifting of up to 20 pounds.

Nice To Haves

• Some college coursework or a bachelor’s degree.
• At least one year of administrative or clerical experience in higher education.
• Experience working with multiple departments.
• Experience in event planning, managing calendars, and taking meeting minutes.

Responsibilities

• Provide administrative support to faculty, staff, and students.
• Coordinate and schedule meetings to support efficient time management.
• Manage student and faculty inquiries.
• Assist in maintaining student records, databases, and other academic documentation.
• Assist with event planning, including intensives and residencies.
• Handle correspondence.
• Perform other duties as assigned to support the overall efficiency of the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED