Administrative Assistant

Blacksmith Fork Assisted Living•Hyrum, UT

7h•Onsite

About The Position

This position involves working with seniors, family members, and professionals in a fun and rewarding environment. The Administrative Assistant is responsible for maintaining the phones and the front desk. The Administrative Assistant will be friendly to all who enter and stop whatever they are doing to help the residents, family members, and visitors. Anticipated hours would be 4 pm-7 pm Monday-Friday and 9 am-5 pm Saturday-Sunday. We are looking for someone who is compassionate, professional, and highly organized to support the daily operations of our assisted living community. This role requires an individual who understands and promotes the philosophy of assisted living while ensuring residents receive respectful, individualized care in a safe and welcoming environment. This position also supports front desk operations by maintaining a clean and organized workspace, monitoring infection control practices, collecting guest meal payments, assisting with tours, and helping visitors feel welcome. Additional duties include supervising caregiving staff on assigned shifts, reporting maintenance or safety concerns, assisting with emergency preparedness procedures, transporting residents to appointments as needed, and supporting the Administrator with daily operational tasks. The ideal candidate will maintain confidentiality, uphold resident rights and dignity, work cooperatively with team members, and demonstrate a positive attitude and willingness to help wherever needed to support the success of the community.

Requirements

Excellent customer service skills
Proficient in Microsoft office
Be able to multitask
Be a team player
Have a friendly attitude
Possess a love for the elderly population
Excellent time management
Able to remain calm under pressure
Dependable
Self-motivated
Able to work independently with minimal supervision
Maintain a high level of professionalism
Strong organizational and time management skills
Ability to prioritize tasks effectively
Excellent verbal and written communication abilities
Demonstrates a positive attitude, mature judgment, and a compassionate approach when working with elderly residents, families, staff, and visitors.
Detail-oriented, accurate, and thorough in completing assigned responsibilities
Maintain a clean and professional work environment.
Ability to remain active for extended periods of time
Respond quickly when needed
Adapt in a fast-paced setting
Willingness to learn
Apply basic leadership and management skills
Follow facility policies and procedures
Contribute positively to the overall culture and appearance of the community.
A background check and TB test are required upon hire.

Responsibilities

Maintaining the phones and the front desk.
Being friendly to all who enter and stopping whatever they are doing to help the residents, family members, and visitors.
Maintaining accurate resident, family, employee, and facility records.
Assisting with scheduling and doctor appointments.
Communicating effectively with residents, families, healthcare providers, staff, and leadership.
Completing documentation in accordance with facility policies and state regulations.
Maintaining a clean and organized workspace.
Monitoring infection control practices.
Collecting guest meal payments.
Assisting with tours.
Helping visitors feel welcome.
Supervising caregiving staff on assigned shifts.
Reporting maintenance or safety concerns.
Assisting with emergency preparedness procedures.
Transporting residents to appointments as needed.
Supporting the Administrator with daily operational tasks.
Maintaining confidentiality.
Upholding resident rights and dignity.
Working cooperatively with team members.
Demonstrating a positive attitude and willingness to help wherever needed to support the success of the community.