Administrative Assistant

City of New York • New York City, NY

20d

About The Position

The Agency You’ll Join: The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.
The Team You’ll Work With: The Office of the Chief of Staff to the Mayor is responsible for the full suite of citywide and agency administrative operations to include scheduling and preparing the Mayor for his daily briefings, meetings, and events. The team led by the Mayor’s Chief of Staff coordinates the operations of the Office of International Affairs, the Office of Operations, the Office of Special Projects and Community Events, the Office of Citywide Event Coordination and Management, Gracie Mansion, and the Office of Correspondence, the Office of Mass Engagement, the Office of Emerging Markets, and the Office of Sports, Wellness, and Recreation.
The Problems You’ll Solve: Within the Office of the Chief of Staff to the Mayor, the Administrative Assistant will work collaboratively with different teams to provide logistical and clerical support. This role reports to the Special Assistant to the Chief of Staff and Front Office Advisor.

Requirements

• Bachelor’s Degree required.
• 0-3 years of experience.
• A baccalaureate degree from an accredited college and two years of experience in administration, research, management, analytical work, community work or community activities; or
• A four-year high school diploma or its educational equivalent and six years of experience as described in "1" above; or
• A satisfactory equivalent combination of education and/or experience.
• At least one year of experience in administration, research, management, analytical work, community work or community activities.

Nice To Haves

• Extremely organized with keen attention to detail.
• Ability to prioritize and multi-task.
• Ability to exercise sound judgement and discretion.
• Excellent written, verbal, and interpersonal skills.
• Proficient in Microsoft Office.
• Excellent written communication skills.

Responsibilities

• Manage and maintain structured calendars for the Mayor’s three Deputy Chiefs of Staff.
• Assist the Mayor’s special aides and advance team with clerical/administrative tasks.
• Coordinate with leadership to execute operational functions of the team.
• Act as office liaison for special projects – related to email communications, job postings, note-taking for senior leadership meetings, and other areas -- as needed[BE1.1][BE1.2].
• Provide coverage for the Special Assistant to the CoS.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level