Administrative Assitant

ALLIED ELECTRIC INC•Walker, MI

2d•Onsite

About The Position

The Administrative Assistant plays an important role in supporting smooth and efficient day-to-day office operations. This is a part-time position averaging 20–24 hours per week. The role provides support across a variety of administrative, HR, and office coordination functions. Responsibilities include supporting employee engagement initiatives, assisting with communications and marketing tasks, managing office and breakroom supplies, and providing front-desk and general office support.

Requirements

High school diploma or equivalent required
1–3 years of administrative, receptionist, or office support experience preferred
Strong organizational, communication, and multitasking skills
Professional and customer-service-oriented demeanor
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
Ability to work independently and manage multiple priorities
Strong attention to detail and ability to handle sensitive information professionally
Ability to lift up to 25 pounds occasionally and perform general office tasks
Reliable attendance and transportation for occasional local errands preferred

Responsibilities

Oversee day-to-day office operations to ensure a clean, organized, and fully stocked work environment
Manage office supply inventory and place orders as needed (e.g., kitchen, breakroom, office supplies)
Receive, organize, and distribute incoming deliveries and packages
Coordinate setup and upkeep of common areas, conference rooms, and shared spaces
Submit and track facility maintenance requests and coordinate with vendors as needed
Manage relationships with office-related vendors (e.g., supplies, water service, cleaning services, printing vendors)
Coordinate ordering, delivery schedules, and issue resolution with vendors
Obtain quotes, compare pricing, and support cost-effective purchasing decisions
Track recurring orders and ensure continuity of critical supplies
Monitor and report on office-related spending trends
Maintain field employee apparel inventory
Coordinate new hire office setup (clean and set up workspace, order supplies, order business cards, etc.)
Assist with tracking employee-related documentation (non-confidential)
Serve as a point of contact for general employee needs and office-related requests
Retrieve, sort, and distribute incoming mail
Coordinate outgoing mail and post office runs as needed
Scan and distribute important documents to appropriate team members
Assist with planning and coordination of company events and employee engagement activities
Order and prepare supplies, food, and materials for internal events
Support employee recognition efforts (e.g., birthdays, celebrations, bereavement, anniversaries, baby announcements, etc.)
Provide general administrative support to leadership and internal teams
Assist with document preparation, printing, labeling, and coordination requests
Respond to walk-in visitors and direct them appropriately
Answer phones and redirect callers as needed
Coordinate and book travel for leadership as needed.