Administrative Assistant

RE/SPEC Inc.•Rapid City, SD

6d•Onsite

About The Position

RESPEC seeks an Administrative Assistant to join our Rapid City, SD, team. If you enjoy working as part of a team in a fast-paced, dynamic environment, consider growing your career with us! This is a full-time, Monday - Friday on-site/office-based position. The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the office. This position supports both general office functions and executive leadership needs by managing complex calendars, coordinating meetings and travel, preparing correspondence and reports, and serving as a key point of contact for internal and external stakeholders. The role requires exceptional organizational, communication, and discretion skills to prioritize competing demands, anticipating needs, and maintain efficiency. In addition, the Administrative Assistant contributes to creating a professional, welcoming environment while upholding confidentiality and supporting the overall effectiveness of the leadership team.

Requirements

High school diploma required
Proven experience in administrative or office support roles
Minimum 5 years of experience of administrative support
Proficiency in Microsoft Office Suite and other relevant tools
Strong organizational and multitasking skills
Excellent verbal and written communication abilities
Ability to maintain confidentiality and handle sensitive information
Must possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel.

Nice To Haves

associate’s or bachelor’s degree preferred

Responsibilities

Maintain inventory of office supplies and ensure timely replenishment
Coordinate shipping and receiving packages
Manage catering arrangements for meetings and events
Organize snacks and refreshments for employees
Assist in planning and executing employee events and celebrations
Schedule appointments and manage calendars for executive leaders
Arrange travel accommodations and itineraries
Draft and manage communications on behalf of executives
Prepare and process expense reports accurately and promptly
Greet and assist guests upon arrival, ensuring a professional and friendly experience
Answer and direct calls on the corporate phone line
Serve as the first point of contact for general inquiries
Provide assistance with all office-related functions typical of an office administrator
Collaborate with internal teams to support organizational needs