Administrative Assistant

Interfor•Bay Springs, MS

11h•Hybrid

About The Position

At Interfor, we're more than a lumber company. We're helping build the homes, businesses, schools, and communities that people rely on every day. As an Administrative Assistant in Bay Springs, Mississippi, you'll play a key role in supporting mill operations through a variety of administrative, organizational, and customer service responsibilities. This position is ideal for someone who thrives in a fast-paced environment and takes pride in accuracy, organization, and teamwork.

Requirements

High school diploma or GED required
Three or more years of administrative, office coordination, accounting, or manufacturing support experience preferred.
Strong organizational, time management, and multitasking skills with the ability to manage competing priorities.
Excellent communication and customer service skills, with the ability to build positive relationships across all levels of the organization.
High attention to detail and a commitment to maintaining accurate records, reports, and documentation.
Ability to handle confidential and sensitive information with professionalism and discretion.
Strong computer skills, including proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
Self-motivated team player who can work independently while supporting multiple departments and business priorities.
Demonstrated commitment to safety and continuous improvement.
Flexibility to support inventory activities, employee events, special projects, and occasional schedule adjustments as business needs require.

Nice To Haves

post-secondary education in Business Administration, Accounting, Office Administration, or a related field is preferred.
Experience with purchasing, receiving, inventory management, accounting functions, or CMMS systems is an asset.

Responsibilities

Answer and direct phone calls, manage email correspondence, and distribute information to appropriate personnel.
Collate, sort, and distribute incoming mail.
Greet visitors and direct them to the appropriate staff member.
Schedule appointments, meetings, and travel arrangements for mill employees.
Set up meeting rooms, prepare agendas, take minutes, and follow up on action items.
Prepare and distribute letters, memos, reports, presentations, and other administrative documents.
Order office supplies, manage inventory levels, and coordinate maintenance of office equipment.
Maintain general housekeeping and organization of the Main Office.
Provide ad hoc administrative support to Human Resources and Management, including periodic responsibilities that involve going into the mill.
Enter and maintain information in databases and spreadsheets.
Coordinate community engagement programs and employee relations activities.
Keep inventory records organized, assist with monthly physical inventory, and ensure documents are accurate and easy to retrieve.
Adhere to all safety regulations and company policies.
Perform other duties as assigned.