Administrative Assistant

Oak Orchard Health•Village of Brockport, NY

11h

About The Position

The Administrative Assistant provides high-level administrative, clerical, and operational support to the Executive Team and Senior Leadership within a Federally Qualified Health Center (FQHC). This role is critical to ensuring smooth daily operations, effective communication, and organizational efficiency while supporting the mission of providing high-quality, patient-centered care to underserved communities.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
High school diploma or equivalent (Associate’s degree preferred)
Minimum 2 years of administrative or office support experience (healthcare or FQHC experience preferred)
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and electronic filing systems

Nice To Haves

healthcare or FQHC experience preferred
Associate’s degree preferred

Responsibilities

Provide administrative support to Executive Leadership, including calendar management, meeting coordination, and preparation of agendas and materials
Maintain confidentiality and handle sensitive information in accordance with HIPAA and organizational policies
Coordinate logistics for leadership meetings, board meetings, trainings, and special events, travel
Track action items, follow-ups, and deadlines; ensure timely completion and communication
Provides support for incoming and out-going mail
Maintain organized electronic and physical filing systems
Support data entry, report preparation, and basic tracking for operational, HR, or compliance needs
Assist with preparation and organization of documents for audits, site visits, and HRSA requirements
Serve as a point of contact between leadership, clinic sites, and external partners
Answer and route phone calls, emails, and inquiries professionally and efficiently
Support cross-departmental collaboration and information flow
Other duties as assigned.