Administrative Assistant

Rothman Orthopaedics•Philadelphia, PA

4d•Hybrid

About The Position

Rothman Orthopaedics is looking to hire an Administrative Assistant based in our Center City Philadelphia office. This position is hybrid and will allow for remote work as well. Schedule: Monday through Friday 8 AM to 4:30 PM. The Administrative Assistant supports a wide variety of administrative duties to physicians, APP physician extenders, and director/VP level leadership.

Requirements

High School Diploma or equivalent minimum education requirement
3+ years of administrative experience, preferably supporting medical professionals
Must be knowledgeable in all MS Office products

Responsibilities

Act as the administrative point of contact between assigned caseload and division chiefs, BOC and BOD physicians, RO leadership, and internal and external stakeholders and customers.
Receive calls, take messages, route correspondence via paper, email, or EMR messaging.
Respond to and address all physician requests and queries appropriately and timely.
Perform scheduling tasks as needed.
Make travel arrangements.
Take and distribute meeting minutes as requested.
Produce reports, presentations, slideshows and briefs as needed.
Support credentialing department with documentation and other needs to ensure timely appointment and reappointment.
Track and monitor CEUs and submit documentation as needed.
Support legal needs, such as depositions, IMEs, letters of medical necessity, High Level Second Opinions.
Create and distribute hospital system on-call schedules and keep track of call nights.
Support board recertification process and stay current with updated requirements, documentation needs, etc.
Maintain accurate files of important physician and provider documents, and handle confidential information with care.
Interface professionally with executive assistants to coordinate caseload needs as well as fellow senior and administrative assistants across the organization.
Exemplify the desired culture and philosophies of RO in all interactions within the office, external partners, and members of their caseload.