Administrative Assistant - Full Time

NOMS Healthcare•Painesville, OH

7d•Onsite

About The Position

NOMS Healthcare provides a different approach to healthcare for the communities we serve. We are physician owned and led, where patient care is the top of mind for all team members. Our goal is to continually expand our scope and depth of services to meet the ever-changing needs of our patients. NOMS is also deeply committed to improving the health and well-being of our communities. We actively engage in initiatives that enhance access to patient care, promote wellness, and strengthen the overall health of those we serve. Our practices are recognized for exceeding patient expectations and setting the standard for excellence. At the heart of our culture are the values that guide everything we do. Trust. Teamwork. Patient-Centered Care. Community Focused. High Quality. These principals are more than words on a page – they shape how we serve, collaborate and grow together. As an Administrative Assistant, you provide essential administrative and operational support to ensure the efficient day-to-day functioning of the physician office. You serve as a key resource for communication, scheduling, document management, and coordination across departments, helping create an organized and productive work environment. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities while maintaining confidentiality and delivering exceptional internal and external customer service.

Requirements

Knowledge of administrative support practices and office procedures.
Strong written and verbal communication skills.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Skill in creating and maintaining spreadsheets, reports, and office documentation.
Ability to organize, prioritize, and manage multiple tasks in a fast-paced environment.
Strong attention to detail and accuracy.
Ability to analyze information and resolve routine problems independently.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong interpersonal and customer service skills.
Ability to collaborate effectively as part of a team while also working independently
Adaptability and flexibility to support changing business needs.
Proficiency in Microsoft Office and general computer applications required.

Nice To Haves

Associate degree in Business Administration, Healthcare Administration, or related field preferred.
Minimum of one year of administrative, clerical, or office support experience preferred.
Previous healthcare or physician office experience preferred.
Experience working with office equipment, scheduling systems, and electronic records preferred.

Responsibilities

Answer and screen incoming telephone calls, emails, and other communications.
Maintain calendars and coordinate appointments, meetings, conferences, and travel arrangements as needed.
Prepare and distribute correspondence, reports, presentations, and meeting materials.
Receive visitors and direct them appropriately while maintaining a professional office environment.
Create, update, and maintain spreadsheets, databases, filing systems, and office records.
Coordinate communication and workflow between departments to facilitate efficient operations
Assist with special projects and administrative initiatives as assigned.
Maintain confidentiality of sensitive business, employee, and patient information.
Ensure compliance with HIPAA, privacy regulations, and NOMS policies and procedures.
Support office efficiency through organization, problem-solving, and proactive follow-up.
Perform other duties as assigned.