Administrative Assistant

American Iron and Metal • Levis, QC

10d • Onsite

About The Position

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday. Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities.

Requirements

• Relevant experience in an administrative assistant, executive support, or similar role
• Proficient with computer applications, including Microsoft Office and OpenERP
• Excellent verbal and written communication skills
• Able to manage multiple priorities simultaneously with accuracy and attention to detail
• Strong customer service mindset and collaborate effectively with a variety of stakeholders
• Demonstrate discretion and are able to handle confidential information
• Self-motivated, resourceful, and take initiative
• Bilingual in English and French, both written and spoken

Responsibilities

• Draft emails to clients and review client agreements.
• Work closely with the Account Manager in Québec.
• Answer incoming calls for the Lévis office and route calls to the appropriate departments.
• Schedule client appointments and follow up with clients as needed.
• Generate data analysis reports.
• Manage the manager's email inbox.
• Forward marketing emails to the appropriate buyer.
• Track employee payroll and vacation requests under the manager's supervision.
• Enter data to produce reports.
• Provide support to internal and external clients.
• Handle administrative follow-up for employees on the manager's team.
• Manage uniforms, personal protective equipment (PPE), and office supply orders.
• Coordinate logistics for corporate suite events.
• Follow up on invoices for specific projects.
• Perform other related duties as assigned.

Benefits

• Competitive salary
• Vacation
• Benefits
• RRSP matching program
• AIM’s annual tuition scholarship program of up to $8,500 per eligible dependent
• The tools and support needed to succeed in your career and professional development
• A dynamic and rewarding work environment that is also a lot of fun!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed