Administrative Assistant

State of Indiana•Indianapolis, IN

5d•Onsite

About The Position

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About the Indiana Department of Correction Division of Parole Services: The Division of Parole Services was established within the Indiana Department of Correction in the 1960’s severing its relationship with the State Welfare Department. Parole Services is charged with enhancing public safety by providing community based supervision and services for adult offenders through the use of evidence based practices as they transition from a Correctional Facility to Community Supervision. Parole Services Division operates out of ten district offices located across the State. Role Overview: As an Administrative Assistant, you will provide essential support to the Indiana Parole Board and the Clemency Commission. Key responsibilities include performing accurate data entry, verifying parole information, preparing reports, and supporting board members in the application of relevant policies. Your work helps ensure timely and efficient operations across both areas.

Requirements

Specialized knowledge of theories, principles, and practices of administrative management.
Working knowledge of state governmental administrative structure.
Working knowledge of assigned program area.
Organizational skills with the ability to prioritize tasks effectively and multitask.
Ability to coordinate and motivate professional and support personnel.
Ability to communicate, both orally and verbally, with diverse public.
Attention to detail and proofreading skills.
Ability to establish cooperative work relationships.
Ability to analyze, update and write procedures and policies.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Responsibilities

Provides advanced administrative support to an agency, department, or facility.
Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
Administers staff functions in support of program area.
Aids program administrator in applying agency or department policies and procedures.
Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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