Administrative Assistant - Louisville

Amteck, LLC•Louisville, KY

4d•Onsite

About The Position

Amteck is seeking candidates to fill an Administrative Assistant position in our Louisville, KY office. The Administrative Assistant's primary function is to provide administrative support to the Louisville office and field staff. Provides administrative support requiring broad and comprehensive experience, skill, and knowledge of construction, and company policies and practices. This position will ultimately report to the Regional Manager.

Requirements

High School, GED
2+ years of related administrative experience
Strong computer skills, highly proficient in Microsoft Office software
Commitment to being a great communicator – clear, thorough, and professional whether with office and field employees, vendors, customers, contractors or others.
Strong attention to detail and timeliness
High level of commitment to work as a cohesive team.
Utilizes other for assistance and tries to find opportunities to help others.
Maintain confidentiality of all information that is accessible.

Nice To Haves

Experience working in construction, or a related industry preferred but not required

Responsibilities

Answer all incoming calls and transfer when appropriate.
Receive and direct all guests, employees, visitors, etc. at the front door.
Provide a high level of customer service.
Handle all office supplies including maintaining inventory, ordering new supplies and ensuring office staff have everything they need.
Faxing, filing, scanning and other clerical duties.
Maintaining records, databases, calendars, files and other documents.
Checking and distributing the mail on a daily basis.
Mailing packages and all other correspondence as needed.
Maintaining the office and kitchen areas.
Assisting in project related work including but not limited to: working with budgets, billings, purchasing, and manpower, obtaining and managing licenses and permits as required, and data management.
Prioritizing and completing incoming requests from guests and employees
Coordinates and/or assists meetings including preparing meeting materials, coordinating catering, and sending meeting appointments as appropriate.
Schedules and maintains calendar of appointments, meetings, travel itineraries, and coordinates related arrangements.
Assist as needed with payroll, daily work schedule.
Advance into billing, accounts payable & accounts receivable
Assist other Regional Offices on an as needed basis.