Administrative Assistant - Glendive

State of Montana • Glendive, MT

4d • Onsite

About The Position

The Montana Department of Transportation (MDT) is recruiting for an Administrative Assistant to support the Glendive Office! This position serves as an Administrative Assistant within the District and Area offices. The role provides general administrative support and customer service for staff and the public. Duties include helping permit applicants, answering questions, and directing inquiries to the right staff. The position also offers cross‑administrative support to other groups within the district to keep information and tasks moving smoothly. The role supports payroll and personnel tasks, such as participating in orientation, completing I‑9/E‑Verify steps, entering training records, and reviewing timesheets for accuracy. It also helps with records management, access control, meeting and event setup, and keeping the office organized and supplied.

Requirements

• High School Diploma or equivalent.
• One (1) year of customer service related training, business or office management, or communications experience.
• Knowledge of office management, business communications, records management, customer service standards.
• Knowledge of SABHRS (Statewide Accounting, Budgeting and Human Resource System).
• Skill in coordinating multiple projects under inflexible deadlines.
• Skill in translating technical information to varied audiences.
• Skill in identifying and resolving accounting discrepancies and database errors.
• Skill in operating standard office software applications (e.g., word processing, database, etc.).
• Skill in responding to emergency situations.
• Skill in written and verbal communications.
• Must pass a name-based background investigation.
• Driver’s record will be verified.
• Compliance with Mont. Admin. R. 2.6.201, "State Vehicle Use," and MDT Policy #6.03.001, "State Vehicle Use Policy".

Nice To Haves

• Progressively responsible knowledge of MDT policies and procedures.
• Progressively responsible knowledge of emergency response protocols.
• Progressively responsible knowledge of specialized database and reporting systems (e.g., road reporting, Adopt-a-Highway, etc.).

Responsibilities

• Provide general administrative support and customer service for staff and the public.
• Assist permit applicants, answer questions, and direct inquiries to the appropriate staff.
• Offer cross-administrative support to other groups within the district.
• Support payroll and personnel tasks, including orientation, I-9/E-Verify, entering training records, and reviewing timesheets.
• Assist with records management, access control, meeting and event setup, and office organization and supply management.

Benefits

• Culture of public service and a commitment to work/life balance
• Health, Dental, and Vision Insurance
• Access to Montana Health Centers, low-cost clinics for state employees and their families
• State Retirement plan and additional savings opportunities (deferred compensation)
• Overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
• Paid vacation, sick leave, and holidays
• Eligibility for Public Service Student Loan Forgiveness
• Benefits apply on first day of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED