Administrative Assistant

Chadwell Supply•Tampa, FL

1d•$22 - $23•Hybrid

About The Position

The Chadwell University Admin provides administrative support for the daily operations of Chadwell University. This role focuses on executing administrative tasks, maintaining accurate records, supporting scheduling and logistics, and ensuring timely preparation of materials and communication. The Admin supports the Coordinator and Director to ensure smooth execution of training events, customer support functions, and back-office tasks.

Requirements

A high school diploma or GED is required.
Strong attention to detail and organizational skills.
Effective written and verbal communication skills.
Strong proficiency in Microsoft Office, most importantly Excel and PowerPoint.

Responsibilities

Maintain training calendars, update schedules, and ensure accurate data entry in records and spreadsheets.
Assist with preparing, formatting, and distributing course materials, including handouts, sign-in sheets, and presentation files.
Prepare PowerPoint decks and Excel reports for training sessions, customer tracking, and internal reporting.
Support logistics for training sessions, including shipping of materials, setup coordination, and document preparation.
Answer and route customer inquiries related to training registrations, confirmations, and general program information.
Assist in distributing training announcements, reminders, and follow-up communications.
Maintain organized digital and physical files for training programs, customer records, and reporting needs.
Support billing processes by gathering attendance data and assisting with invoice documentation.
Provide general administrative support to the Chadwell University team.