Administrative Assistant

Tidal Basin Holdco, LLC•Charleston, WV

26d•Onsite

About The Position

Tidal Basin, a leading emergency management consulting firm, has an immediate opportunity for an Administrative Assistant. This position provides support to the Program Manager and assists Disaster Case Managers. Providing clerical support by performing general office duties, including managing emails and phone calls, and coordinating meetings and conference calls. This position will also assist in ensuring proper documentation is completed, including timesheets.

Requirements

Excellent written and verbal communication skills, with a strong ability to draft clear and professional correspondence.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong attention to detail, with the ability to manage multiple tasks and deadlines.
Professional demeanor with the ability to communicate effectively with a variety of stakeholders.
Comfortable working in a fast-paced environment and responding to changing needs and priorities.
High school diploma or GED required
A minimum of two (2) years of experience in an administrative support role
Specific knowledge of FEMA’s Disaster Case Management framework
Knowledge of 2 C.F.R 200, 44 C.F.R, and the Stafford Act
Must have technical skills in analysis, business accounting principles, and knowledge of construction methodologies.
Must be able to clear a criminal background check.

Responsibilities

Maintain accurate records and documentation related to substantial damage estimates, including assessments, reports, and correspondence.
Draft, proofread, and distribute formal correspondence as directed.
Assist the damage estimators’ team in organizing schedules, tracking project deadlines, and ensuring all documentation is submitted in a timely manner.
Ensuring prompt responses and relaying messages to the project team and stakeholders.
Input data and generate necessary reports for internal and external use.
Establish and maintain electronic filing to ensure easy access to documentation and correspondence.
Review documentation for accuracy and completeness, helping to ensure all communications meet established standards.
Ensure that all administrative processes align with project requirements.
Perform other duties as assigned.
Complete all required compliance training.