Administrative Assistant - Mayor's Office

City of Charleston • Cocoa, FL

3d • $22 - $24 • Onsite

About The Position

This position is responsible for managing complex administrative operations and confidential communications for the Mayor's office while serving as the secondary point of contact for incoming correspondence and maintaining official records.

Requirements

• High school diploma with 10+ years of related experience or Associate's degree with 8+ years of related experience. Or an equivalent combination of education and experience.
• Strong communications skills both verbal and written.
• Advanced proficiency in administrative operations and executive support.
• Strong background in records management and document control.
• Experience in coordinating executive-level communications and schedules.

Responsibilities

• Review Screen and respond to a high volume of incoming calls and email correspondence independently.
• Prepare and distribute administrative procedures and policy memorandums to supervisory staff.
• Monitor and direct the recording of Mayor's office issues and correspondence.
• Maintain custodianship of Mayor's documents and records.
• Compose and prepare confidential correspondence, reports, and complex documents.
• Create and maintain database and spreadsheet files.
• Arrange complex travel plans and compile travel-related documents.
• Additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 251-500 employees