Part Time Administrative Assistant, Office for Family Life and Spirituality

Roman Catholic Bishop of San Diego•San Diego, CA

33d•$20 - $23•Onsite

About The Position

The Administrative Assistant provides support in the day-to-day operations of the mission and ministry of the diocesan Office for Family Life & Spirituality.

Requirements

Active, practicing Roman Catholic.
Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church and its diverse members.
Excellent communication skills
Demonstrated spiritual and emotional maturity
Self-motivated and energetic; able to take initiative
Strong organizational skills, including time management, planning, attention to detail, budgeting and ability to balance multiple projects at a time
Bilingual/Bi-literate (English/Spanish) required
Proficient with (or at least the ability and initiative to learn quickly!) Microsoft Office and Google suites, along with other cloud-based software.

Nice To Haves

Bachelor’s degree preferred
At least one year’s experience with admin and office procedures preferred

Responsibilities

Performs clerical/secretarial duties for supervisor and staff.
Maintains inventory of supplies (i.e. stationary, books, fliers, etc.) and orders supplies, as needed.
Manages registrations in our database and communicates positively with engaged couples attending our marriage preparation programs.
Helps maintain Flocknote database.
Prepares manuals and packets of information for presentations and workshops.
Provides hospitality and helps set up for various events.
Makes deposits and check requests, and pays invoices.
Collaborates and works as a team with other Family Life Office staff, including regular communication with supervisor.
Responds efficiently to emails and phone calls with patience, compassion, and pastoral sensitivity.
Sorts and processes incoming mail.
Relieves main Pastoral Center receptionist, as needed.
Stays organized by maintaining an extensive and running “to-do list” and being able to prioritize and keep track of multiple tasks with different end dates.
Other duties as assigned.