Administrative Assistant

R+L • Wilmington, OH

32d • Onsite

About The Position

R+L Carriers is seeking a highly organized, detail-oriented Administrative Assistant to work with our Purchasing team in our Wilmington, OH Service Center. The chosen candidate will provide a variety of executive administrative functions to support the department in a professional and timely manner.

Requirements

• 2+ years - providing executive administrative support in a fast-paced corporate setting
• Proficiency in Microsoft Office Suite
• Knowledge of Cetaris and Oracle Cloud

Nice To Haves

• Ability to work independently with minimal direction and accept ownership of tasks
• Ability to effectively manage multiple competing priorities and perform all other duties as assigned
• Demonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS Word
• Must be able to design presentations as well as create them
• Demonstrate accuracy and attention to detail
• Ability to maintain, at all times, the highest level of confidentiality
• Ability to deal with people and situations diplomatically and professionally
• Ability to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environment
• Highly dependable with ability and willingness to work overtime as required
• Ability to demonstrate flexibility and patience
• Ability to adapt to and initiate change

Responsibilities

• Phone coverage - answer and direct all incoming phone calls
• Heavy Calendaring; coordinate meetings
• Create or edit documents using Microsoft Office applications
• Filing, photocopying, typing, sorting mail and ordering supplies
• Provide support on phone coverage and other daily activities for other administrative assistants as needed
• Deal professionally with highly confidential material and information at all times
• Be a proactive and visible role model to other administrative staff
• Escalate issues as needed to ensure timely response
• Consistent display of energy, enthusiasm, optimism, and positive attitude
• Process and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely payment
• Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationships
• Maintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentation
• Collaborate with fuel buyers and suppliers to verify pricing and invoice accuracy
• Maintain organized records and documentation to support audits, compliance requirements, and internal controls
• Provide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as needed

Benefits

• Medical/Dental/Vision Insurance
• 401(k) Retirement Plan with company matching contributions
• Paid Vacation & Holidays
• Vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed