Administrative Assistant

AEG Worldwide•New York, NY

14d•$22 - $31

About The Position

The Administrative Assistant provides administrative and operational support. This role supports team by coordinating logistics, maintaining tracking systems, and assisting with festival and event execution. The position helps ensure partner deliverables and internal workflows are organized, accurate, and executed effectively.

Requirements

High School Diploma or its equivalency
0-2 years relevant work experience
Administrative and operational support practices within corporate or event-driven environments
Calendar coordination, meeting logistics, and expense reporting processes
Document tracking, database maintenance, and workflow coordination systems
Standard business software and productivity tools, including scheduling platforms, spreadsheets, and document management systems
Organizational and time management skills with ability to manage multiple priorities simultaneously
Detail-oriented documentation and record maintenance skills to ensure accuracy and data integrity
Effective written and verbal communication skills for coordinating across teams and external partners
Calendar and logistics coordination skills to support team scheduling and operational planning
Problem-solving skills to respond to changing priorities and operational challenges during events
Interpersonal skills that support collaboration and positive working relationships across departments
Ability to support multiple team members and projects while maintaining accuracy and organization
Ability to adapt to fast-paced environments, including live event and festival settings
Ability to prioritize tasks and adjust workload based on operational and event-driven needs
Ability to coordinate logistics and track action items to support timely completion of team deliverables
Ability to work flexible schedules, including extended hours, weekends, and travel during events

Responsibilities

Coordinate calendars, meetings, and logistics for the Partner Success team by managing scheduling requests and planning resources to support efficient team operations and timely project execution.
Prepare, submit, and track expense reports by maintaining accurate records and ensuring compliance with company policies to support financial accuracy and timely reimbursement processes.
Update and organize tracking documents, databases, and internal systems by monitoring project and partner activity to ensure accurate reporting and workflow visibility.
Assist with documentation, organization, and project coordination to improve team productivity and operational consistency.
Coordinate communication between internal teams and external partners by tracking action items and follow-ups to support timely completion of deliverables and initiatives.
Provide general team support during partner activations by assisting with logistical tasks and on-site coordination to ensure smooth execution of partnership commitments.
Support Partner Success initiatives during festivals and live events by assisting with event setup, execution, and logistical coordination to ensure successful partner activations.
Respond to operational needs during live events by troubleshooting issues and supporting team logistics to maintain efficient event execution and partner satisfaction.