Seasonal Administrative Assistant

CBIZ • New York, NY

14h • Hybrid

About The Position

This role is for a Seasonal Administrative Assistant. Responsibilities include preparing various documents such as invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets, and presentations. The position involves reading and analyzing incoming documents to determine significance and planning distribution. It also includes filing and retrieving documents, records, and reports, greeting visitors and assessing their access, and performing general office duties like ordering supplies, maintaining records management systems, and basic bookkeeping. Additionally, the role involves preparing agendas, making arrangements for business meetings, and making travel arrangements for executives as requested. Additional responsibilities may be assigned.

Requirements

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

Nice To Haves

• Bachelor's degree

Responsibilities

• Prepare various documents which may include invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
• Read and analyze incoming memos, submissions, mail and reports to determine significance; plan distribution
• Perform project work
• File and retrieve documents, records, and reports
• Greet visitors and assess access to specific individuals
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Prepare agendas and make arrangements for business meetings
• Make travel arrangements for executives as requested
• Additional responsibilities as assigned

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED