Administrative Assistant, Business Analytics, Economics & Information Systems Department

Bowling Green State University•Main Campus (BG), OH

About The Position

Under general supervision from the Department Chair, manages the daily operational, administrative, and business functions of the Department of Business Analytics, Economics, and Information Systems. Serves as the primary operational liaison between the Chair, faculty, undergraduate and graduate students, university administrative units, and external stakeholders. Coordinates departmental budgets, course scheduling, student support services, event planning, communications, and faculty support.

Requirements

One year related experience required
High school diploma or GED required
Knowledge of basic mathematical skills
Knowledge of basic reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Responsibilities

Monitors, reconciles, and tracks multiple department accounts, including operating budgets, university foundation accounts, faculty professional development and research incentive funds, and specialized professorship or endowment funds.
Prepares and processes purchase requisitions, journal transfers, expense reports and reimbursements, and p-card transactions/reconciliations in compliance with university financial policies.
Generates budget summaries and expenditure reports to assist the Department Chair with fiscal planning.
Reconciles operating budget monthly.
Coordinates department scholarship review and disbursement processes in collaboration with the scholarship committee and University Foundation.
Serves as department liaison to Registration and Records, builds course schedule in CSS, requests room assignments, handles prerequisite/closed-course overrides, and checks that students enrolled in courses have met prerequisites.
Provides general administrative support and technical registration assistance to prospective and current undergraduate and graduate students across all departmental programs.
Facilitates registration workflows for independent studies, internships, and specialized course sections.
Coordinates the administration and summary reporting of course evaluations, grade distributions, and related assessment data.
Provides high-level administrative support to the Department Chair, full-time faculty, adjunct instructors, and graduate assistants.
Coordinates faculty recruitment processes, including job postings, candidate travel logistics, interview itineraries, campus presentations, and reimbursement tracking.
Uses NeoEd to facilitate recruitment process.
Coordinates the onboarding, orientation, and administrative setup for new and adjunct faculty.
Maintains internal department records, directories and committee assignments.
Manages department office equipment, supply inventories, vendor services, and space/facilities maintenance requests.
Hires and supervises student assistants.
Organizes logistics, venue reservations, travel, and catering for departmental events, guest speakers, student competitions, and conferences.
Communicates updates for departmental web pages, digital display boards, to social/marketing channels.
Assists in drafting, formatting, and distributing department communications, including meeting minutes, correspondence, and promotional brochures.
Handles general public, student, and campus inquiries via phone, email, and in-person reception with professional judgment and discretion.