Administrative Assistant (Parks)

City of Aiken•Aiken, SC

1d•Onsite

About The Position

The City of Aiken is accepting applications for an Administrative Assistant to join our Parks, Recreation, & Tourism department. This position performs complex administrative and secretarial duties to assist the department or division.

Requirements

High School diploma or equivalent
Four years of clerical experience or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities
Valid driver's license
Competent in Microsoft Office 365
Analytical, interpersonal, and language skills necessary to perform functions of the job

Nice To Haves

Two-year college or technical/vocational school degree
Must obtain First Aid/CPR/AED & DDC-8 certifications within six months of employment

Responsibilities

Orders and maintains office supplies; ensures maintenance of shared office equipment; interprets policies and procedures for staff
Assists with oversight of special projects and events as assigned; monitors projects to ensure accuracy and completion
Operates a computer and software to type documents, input and retrieve data, and generate a variety of reports
Composes emails, letters, memoranda, reports, agendas, procedures, and other documents pertinent to the department from written notes, verbal instruction, or tape; proofreads and corrects documents
Develops and maintains cooperative relationships with other City departments, outside vendors, and the general public contacted in the course of work; attends meetings
Organizes, develops, and implements procedures for recording and filing various forms and reports and maintains filing systems
Receives, determines, and resolves complex citizen complaints, problems, or complaints; works with division heads to resolve problems
Accounts for and deposits monies received by department; maintains various fiscal records
Serves as lead worker to personnel performing routine clerical duties; instructs and trains new employees in correct methods, procedures, and operation; inspects and monitors work to ensure compliance with established procedures; assists with work as needed
Assists with preparation of departmental budget; assists in compiling monthly, annual, statistical, and related reports
Performs receptionist duties; greets public entering office and offers assistance; responds to questions, concerns, or complaints from knowledge of departmental procedures; takes messages and forwards to appropriate party
Sorts and routes incoming mail; processes outgoing mail
Makes copies of documents and reports
Fills in for other employees as needed
Attends staff meetings; assists leadership in developing new departmental policies and procedures