Administrative Assistant (Temporary)

All Ways Caring HomeCare

1d

About The Position

The Administrative Assistant will provide office and administrative support for the facility or department to ensure efficient operations. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for scheduling appointments, preparing reports, handling correspondence, and maintaining filing systems.

Requirements

• High School Diploma/GED
• Minimum 2 years of office experience required, preferably in a healthcare setting
• Data entry experience in a wide variety of platforms
• Proficiency in Microsoft Office suite
• Ability to manage multiple projects and priorities
• Proficient in use of office equipment, including faxes and copiers
• Excellent interpersonal and customer service skills
• Excellent written and verbal communication skills

Nice To Haves

• Associate’s degree preferred

Responsibilities

• Coordinate and maintain calendars for assigned leaders or teams, including scheduling meetings, appointments, and travel arrangements.
• Draft, edit, and format correspondence, reports, and presentations; ensure accuracy and compliance with organizational standards.
• Serve as the first point of contact for internal and external inquiries via phone, email, or in person; provide information or route requests appropriately.
• Organize and update electronic and physical files, ensuring confidentiality and easy retrieval of documents.
• Arrange meeting spaces, prepare agendas, distribute materials, and record minutes as needed.
• Track inventory and order supplies to maintain adequate stock for efficient office operations.
• Prepare expense reports, process invoices, and enter data into systems accurately and timely.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees