Administrative Assistant
About The Position
The role provides general administrative support for the day-to-day operations of The Salvation Army, which has served people in need in communities across Canada and Bermuda for over 130 years. The organization helps over 2 million people annually by providing necessities like food, clothing, and shelter, and supporting individuals facing unemployment, addiction, and family challenges. As a faith- and values-based organization, The Salvation Army aims to share the love of Jesus Christ, meet human needs, and be a transforming influence in communities, hiring and serving people of all backgrounds.
Requirements
- Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
- Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
- Completion of a formal post-secondary program of one academic year.
- Two years of related secretarial or administrative experience is required.
- Working basic knowledge of Office365 is required.
- Good oral and written communication skills.
- Ability to maintain a high level of confidentiality.
- Good decision-making and organizational skills.
- Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
- Ability to multi-task and prioritize responsibilities (i.e., good judgement).
- Excellent oral and written communication and interpersonal skills.
- Excellent organizational skills and sound judgment.
- Able to work cooperatively in a team setting.
- Ability to lift/move weights of up to 20 lbs occasionally.
- If limited travelling is required using organizational or personal vehicle, a valid driver’s license and clear driver’s abstract is required.
- Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.
Nice To Haves
- Alternative combinations of education and experience may be considered.
Responsibilities
- Respond to telephone, in person or electronic enquiries or forward to appropriate person.
- Prepare correspondence, reports, statements, forms, applications, and other documents.
- Handle and reconcile petty cash and write receipts for donors.
- Send and receive messages and documents using fax machine or electronic mail.
- Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment.
- Assist in preparing meeting agendas, attend meetings, and record minutes.
- Assist with administrative procedures within MU or department.
- Draft and prepare presentations (including PowerPoint, invitations, certificates).
- Make decisions on routine and urgent administrative matters in the absence of the supervisor.
- Recruit, train, coordinate and assign work to support staff.
- Perform basic bookkeeping tasks such as preparing invoices and bank deposits.
- Assist with other related administrative tasks when required.
- Perform other work-related duties as assigned.
Benefits
- Reasonable accommodation upon request
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
