Administrative Assistant for Development & Communications and Catholic Faith Formation

Roman Catholic Bishop of Manchester•Manchester, NH

22h•Onsite

About The Position

This full-time position reports directly to the Cabinet Secretaries of Development and Communications and Catholic Faith Formation and provides administrative and operations support to the Secretariats. This support position primarily provides administrative, secretarial, consultative, record, correspondence, and reception services to encourage, promote, support, and strengthen the goals and objectives of the various departments located at the Diocesan Administration Building, including primarily Development, Communications, and Catholic Faith Formation.

Requirements

Associate’s degree preferred. Equivalent years of experience considered.
2+ years as an administrative assistant at an organization with an excess of 20 employees preferred
Advanced level ability in the use of technology including Microsoft 365 - word processing, spreadsheet, database, PowerPoint, and internet programs including virtual meeting platforms
Must be comfortable using Microsoft Teams
Experience with mail merges, taking minutes, and transcribing for various boards
Ability to communicate well, both verbally and written English
Ability to interact with clergy, religious, and laity, both within the Diocesan Administration Building and outside (parishes, schools, other institutions, and general public) in a knowledgeable and tactful manner
Due to the nature of this position, it is desirable that the individual be understanding and respectful of the positions of the Roman Catholic Church.

Responsibilities

Schedule appointments, arrange and prepare for meetings/special events
Transcribe and distribute meeting minutes for various departments
Respond to telephone inquiries and/or make referrals to appropriate party
Provide full range of mail services (sorting, distributing, labeling, bulk mailing)
Coordinate the processing of vendor vetting, set-up, ordering, and invoice payment
Complete and submit expense reimbursement requests
Database entries and research (i.e. Raiser's Edge)
Assist to create, proof, issue, and file correspondence and reports; including for donors, pastors, and/or sending of e-newsletters
Provide support to in-person, virtual, and off-site events
Coordinate Diocesan Digest entries with directors for approval by Vicar
Organize and maintain digital and paper files including all received and issued grants, contracts/agreements, photo permissions and licenses, and documents for archives
Prioritize and complete projects and assignments as directed by and in support of the department leaders
Perform other office tasks as assigned
Occasionally provide support for Diocesan Parishes and Schools as needed