Administrative Assistant

May Institute•Randolph, MA

38d•Onsite

About The Position

The May Center School for Autism and Development Disabilities in Randolph, MA is currently seeking an Administrative Assistant to join our dedicated team. The Administrative Assistant will be instrumental in coordinating engagement in ABA services by being a main point of contact to our students’ families, funding sources, and referral sources. As an Administrative Assistant, you will interact daily with our passionate internal stakeholders and thrive in an environment where communication is key.

Requirements

High School Diploma or GED required.
Two years of direct experience as an administrative assistant, office assistant, secretary or other clerical experience in a medical treatment setting.
Proficiency in MS Office (Excel, PowerPoint, Word)
Strong organizational skills with the ability to multi-task.
Experience working with a variety of funding sources including private health insurance.
Excellent written and verbal communication skills.

Responsibilities

Takes referrals for new clients, processes all related paperwork, checks and verifies insurance coverage.
Contacts families, as needed, to update status of application and waiting list.
Organizes and scans all clinical documentation in the appropriate section of the clinical file adhering to programmatic filing guidelines.
Schedules, runs, and completes paperwork associated with semiannual fire drills.
Conduct monthly checks on the AED machine and enter these checks into the web portal.
Maintains other elements of the site’s Emergency Management Plan.
Completes and submits monthly safety checklist for site office.
Obtains referrals from pediatricians for Early Intervention children enrolled in Mass Health PCC plans.
Creates and maintains all Insurance based children’s clinical and discharge files.
Prepares Family Satisfaction Survey Report.
Provides administrative support to clinical staff as necessary.
Prepares Intake and Parent Handbooks and maintains ample supply of necessary forms.
Assists Director with processing and submitting reimbursements such as mileage, cell phone, etc.
Obtains and mails medical records for Social Security Verification requests.
Prints and submits payment history to accounts receivable monthly.
Ensures compliance with HIPPA requirements.
Adheres to the May Institute Policy & Procedure which protects the privacy and security of consumer health information.
Other special projects as required or assigned.