Administrative Assistant

Baird & Warner•Barrington, IL

1d•Onsite

About The Position

Baird & Warner Real Estate has been recognized as a Chicago Tribune Top Workplace ten times in a row. Our culture is built on supporting our professionals, empowering independence, fostering career growth, encouraging ethical conduct, and promoting work/life balance. We are dedicated to helping homebuyers and sellers achieve their real estate dreams. This role supports Real Estate Sales Professionals at our Barrington office.

Requirements

Real estate knowledge is a plus
Strong written and verbal communication skills
Ability to multi-task & prioritize
Strong computer skills - including Google platform and Microsoft Office
Attention to detail
Ability to work independently and with a team
Professional appearance
Proactive

Nice To Haves

Previous real estate experience preferred
Administrative assistant experience preferred

Responsibilities

Compile property transaction files for contracts and verify the information.
Maintain paperless files with dot loop for all transactions through close.
Obtain missing information as required and follow through with all parties.
Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials.
Answer phones.
Open and distribute daily courier items.
Distribute and prepare incoming and outgoing mail.
General office support functions including greeting customers and maintaining office appearance, opening and closing.
Pull reports as directed by sales manager, staff and agents.
Process and monitor marketing agreements from inception to close.
Process buyer rep agreements.
Data entry.
IT/Tech support.