Administrative Assistant

The Pennsylvania State University • University Park, FL

1d • Onsite

About The Position

The Office of Access and Equity (OAE) in the College of Agricultural Sciences is seeking an Administrative Assistant to facilitate and provide support to the Assistant Dean for Access and Equity and the OAE. Our team is highly collaborative and committed to providing an inclusive and welcoming environment with opportunities for professional growth and development for all our members.

Requirements

• Highly motivated, organized, and detail-oriented.
• A service-oriented, engaging individual who is committed to providing a respectful and nurturing environment for our agricultural sciences community, especially our diverse undergraduate and graduate students.
• Able to work as both a member of a team as well as independently.
• Able to follow established procedures and processes as well as able/willing to develop and enhance current and new processes.
• Experienced in the responsibilities described above.
• Proficient in Microsoft Office, programs such as Word, Excel, Teams, PowerPoint and scheduling software.
• Able to write and communicate verbally in a professional manner as well as have a growth and learning mindset.
• Associate Degree and 4+ years of relevant experience; or an equivalent combination of education and experience accepted.
• General Equivalency Diploma (GED) or High School (HS) and 2+ years of relevant experience; or an equivalent combination of education and experience accepted.
• PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.
• Valid driver’s license and successful completion of a motor vehicle records check.
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Essential knowledge of Penn State administrative, HR, financial, publication and event planning policies, processes, and systems (SAP Concur, SIMBA, Worklion/Workday) is strongly preferred.

Responsibilities

• Support the Assistant Dean with scheduling, personal calendar, and travel arrangements.
• Plan, organize, support, and coordinate daily office activities and administrative processes within OAE.
• Prioritize scheduling, completing tasks, meeting deadlines, and resolving issues.
• Provide administrative support (surveys, analysis, and reports) as needed.
• Attend to students and visitors, provide information, respond to inquiries.
• Arrange logistics for appointments and meetings, including preparation of relevant background material, locations, agendas, and meeting follow-up.
• Provide financial reconciliation support for travel, purchases, invoices, purchasing card charges, and direct charges for the OAE.
• Manage domestic and international travel arrangements and itineraries as needed.
• Assist in organizing various events for the OAE, reserving spaces, developing itineraries and menus, and serving as the point of contact with vendors.
• Assist in developing itineraries for on-campus interviews.

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree