Administrative Assistant

Hbe Llp•Lincoln, NE

9d•Onsite

About The Position

The Administrative Assistant provides entry-level professional administrative support to partners, managers, and firm professionals. This role supports daily administrative activities, communications and scheduling, maintaining records, assisting with client service needs, and contributes to an efficient and professional client experience.

Requirements

Strong organizational and time management skills
Ability to manage multiple priorities and deadlines
Professional written and verbal communication skills
Strong attention to detail and accuracy
Ability to learn and follow established processes and procedures
Ability to work collaboratively with team members and provide excellent service
Proficiency with Microsoft Office and general office technology
Ability to learn project management systems/workflows
Adaptability to new technologies
High school diploma or equivalent required
1–3 years of administrative, customer service, hospitality, or office experience preferred
Ability to perform the essential functions of the position, with or without reasonable accommodation.
Ability to maintain reliable attendance and fulfill scheduled and time-sensitive responsibilities, subject to applicable leave and reasonable-accommodation requirements.
Ability to communicate effectively with clients and coworkers by telephone and through other communication methods, with or without reasonable accommodation.
Regular computer and desk-based work, with the ability to change position as needed.

Nice To Haves

associate degree preferred
Experience supporting professionals, managers, or teams preferred
Experience in public accounting, professional services, or a similar environment preferred
Occasional movement of files, supplies, or records weighing up to 50 pounds, with reasonable accommodation, assistance, or equipment when appropriate.

Responsibilities

Provide administrative support to partners, managers, and client service teams
Prepare correspondence, reports, presentations, and meeting materials
Assist with client meeting preparation and follow-up activities
Maintain electronic and physical client records and administrative files
Support engagement-related administrative activities during tax, audit, and advisory deadlines including client communication such as phone calls
Assist with client communications, mailings, and document preparation
Track deadlines, tasks, and administrative priorities
Maintain confidentiality of client and employee information
Provide exceptional service to internal and external stakeholders
Maintain confidentiality of sensitive client and firm information