Administrative Assistant for Student Legal Services

Penn State University•University Park, IL

3d•Onsite

About The Position

Penn State Student Legal Services is hiring a part-time Administrative Assistant who will support the general administrative functions of the office. We are seeking a dedicated and personable individual to join our team for the Fall 2026 and Spring 2027 semesters only. This individual will be able to work up to twenty-four (24) hours per week, and this is a fully in-person position based in our office in downtown State College. Student Legal services provides representation, consultation, and referral services to students in their personal legal matters. Our office’s mission is student success, and everything we do is directed toward that end! As the first point of contact for our office, you will play a crucial role in creating a welcoming and professional environment for our students. The ideal individual will possess excellent communication skills, exceptional organizational abilities, and a commitment to providing outstanding customer service.

Requirements

Excellent communication skills
Exceptional organizational abilities
Commitment to providing outstanding customer service

Responsibilities

Greet in-person visitors and answer phone calls
Review, respond to, and appropriately direct inquiries
Process student intakes through our data management system
Staff education and outreach tables
Plan, organize, support, and coordinate daily office activities and administrative processes
Provide support for scheduling, personal calendars, and travel arrangements
Coordinate meeting logistics including scheduling, material preparation, and agendas
Compose, review, and distribute internal and external communications
Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
Create and maintain files and databases
Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
Coordinate work assignments to ensure efficient workflow and processes