Administrative Assistant - Bay Vista Commons

Martha & Mary Health Services • Bremerton, WA

14h • $20 - $24 • Onsite

About The Position

Bay Vista Commons is looking for a friendly, organized, and dependable Administrative Assistant to join their team. This role is central to the community, involving welcoming residents and families, supporting employees, coordinating appointments and paperwork, and assisting the administrative team. The ideal candidate is someone who enjoys helping people, can manage multiple tasks, and takes pride in creating a positive experience.

Requirements

• Education beyond high school
• At least 2 years of related experience
• Strong Microsoft Word, Excel, and Outlook skills
• Accurate keyboarding skills of at least 50 WPM
• Excellent written and verbal communication skills
• Strong proofreading, grammar, and attention to detail
• The ability to prioritize and manage multiple responsibilities and deadlines
• Good judgment, initiative, and problem-solving skills
• A calm and professional approach, even when things get busy
• Basic math skills

Nice To Haves

• bookkeeping experience
• Database or graphics experience

Responsibilities

• Welcome residents, families, visitors, and staff and provide front desk reception support
• Schedule and coordinate resident medical appointments and transportation
• Provide tours and information to prospective residents, families, and guests
• Assist with new employee onboarding, orientation, paperwork, and employee records
• Track employee training requirements and compliance deadlines
• Help new residents and families complete paperwork and become familiar with the community
• Assist with HUD renewals, resident applications, and required documentation
• Prepare and maintain resident and marketing materials
• Create documents, coordinate meetings, and provide general administrative support
• Maintain accurate and confidential resident and employee records
• Manage office supplies, mail, filing, copying, and other day-to-day office needs
• Jump in on special projects and support the administrative team wherever needed

Benefits

• Paid Time Off (PTO)
• Medical, Dental, Vision & Life Insurance
• 403(b) Retirement Plan
• 6 Paid Holidays each year
• 40-50% Employee Discount on Childcare Services
• Employee Assistance Program
• Career Growth: Opportunities for advancement across departments and locations
• Exclusive Discounts: Cell phone plans, health club memberships, auto services, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED