Administrative Assistant

Richland County Government•Alvin S. Glenn Detention Center, SC

41d•$18•Onsite

About The Position

The purpose of this role is to provide responsible administrative and clerical support to ensure effective and efficient office operations in assigned unit or division of the Department. This position will assist with administrative support functions, such as preparing and handling invoices, researching, compiling data, handling general projects, generating reports, and performing related work as required. The role operates within a general outline of work and develops methods that are general in nature and for which there are precedents. Work is performed under general supervision.

Requirements

Completion of high school degree/GED and one to three years of experience, OR Associate’s degree, vocational technical degree or specialized training equivalent to two years of college education with emphasis in office management, secretarial science, business administration or a closely related field.
Must possess a valid state driver’s license.
May be required to possess or obtain Notary Public certification.

Responsibilities

Provides administrative and clerical support to the assigned unit supervisor, performing duties such as scheduling meetings and appointments, maintaining calendars, composing routine memos and letters for supervisor’s signature, transcribing minutes, typing memos and correspondence, and compiling information as requested.
Answers the telephone, provides information and assistance as requested, forwards calls to appropriate staff, greets and assists office visitors, and provides professional, courteous customer service.
Assists in coordinating division/department activities with those of other divisions, departments, agencies, and other professionals.
Researches and provides agencies and individuals with department information as requested and as appropriate.
Performs basic bookkeeping work, including receiving and recording payments, managing petty cash, preparing requisitions, balancing and reconciling cash drawers, and reviewing basic financial records and receipts for accuracy and completeness.
Maintains effective record-keeping systems, enters data into the computer, and assists in maintaining accurate databases and preparing spreadsheets.
Collects and compiles data as requested; prepares, gathers, and assembles information for special projects.
Maintains petty cash and other office accounts as assigned, receives and receipts fees from customers.
Assists co-workers with various administrative and clerical duties as necessary.
May assist in maintaining accurate, up-to-date, and confidential department personnel records, including general employee files, personnel action forms, performance evaluations, insurance benefits, and worker’s compensation records and claims.
Performs other general clerical work, including compiling data for reports, copying and filing documents, entering and retrieving computer data, processing daily mail, disseminating memos/information to department staff, ordering office supplies and maintaining inventory records, and maintaining lists and logs.
Receives and responds to employee/public inquiries, concerns, complaints, and requests for assistance in areas of responsibility.