Administrative Assistant

Samsung Electronics•Washington, DC

41d•$32 - $40•Onsite

About The Position

Samsung Electronics America, Inc. (SEA), the U.S. Sales and Marketing subsidiary, is a leader in mobile technologies, consumer electronics, home appliances, enterprise solutions and networks systems. For more than four decades, Samsung has driven innovation, economic growth and workforce opportunity across the United States—investing over $100 billion and employing more than 20,000 people nationwide. By integrating our large portfolio of products, services and AI technology, we’re creating smarter, sustainable and more connected experiences that empower people to live better. SEA is a wholly owned subsidiary of Samsung Electronics Co., Ltd. This role is not eligible for immigration sponsorship.

Requirements

A high school education plus specialized executive secretarial training or some college courses in business administration or a related field, or equivalent work experience in executive office administration, executive services, and applied secretarial skills and practices.
Specialized training in administrative, office services, and secretarial skills and practices.
A minimum of 3-5 years’ experience in an administrative support position.
Experience developing presentations using a variety of PC applications, including word processing, spreadsheet.
Bilingual fluency both verbal and written required, based on needs of the business and interaction with Korean Headquarters.
Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
Demonstrated competency in both oral and written modes for internal and external personnel at all levels.

Responsibilities

Provide administrative and clerical support for the department.
Translate documents both Korean and English for the department.
Plan, arrange, schedule, and coordinate domestic/international travel for team members.
Plan, arrange, schedule, and coordinate company and community meetings, appointments, meeting materials, and facilities.
Prepare presentations and correspondence.
Handle telephone inquiries, filing, and copying.
Prepare and maintain division records, documents, expense reports, research materials, and files.
Perform general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.
Assist in events planning, including scheduling, catering, set up and break down.
Handle shipping/mailing/packaging as needed.
Assist Executives with various needs.
Author monthly budget forecast/closing reports.
Assist with annual budget creation.
Submit/manage vendor expenses.
Communicate with SEA Accounting Team for system changes/continually occurring needs.
Communicate with vendors for renewal, invoice issues, onboarding.
Communicate with building management team for office repair and maintenance.
Order/purchase office supplies.
Reserve attorneys' business travels.
Draft approval requests for business travels for attorneys.
Submit all expenses in a timely manner including business travel, reception, local transportation, membership dues, conference etc.
General support includes various IT, mobile and device, business cards etc.
Report executive schedule.
Coordinate with the vendor regarding File wrapper requests.
Manage attorney schedules for significant court hearings, depositions, conferences and associated business travel.
Assist with invoice summaries.