Administrative Assistant

Weyerhaeuser•Olympia, WA

11d•Onsite

About The Position

This position is responsible for administrative support for the Olympia Export Yard and sales/marketing functions. The role includes accounts receivable and payable work, inventory, contract generation and management, special project work and general office duties. In addition, it requires consistent, professional interaction with customers, outside agencies, contractors, the general public and the ability/willingness to occasionally travel. This role reports to the Olympia Export Manager. About Timberlands We believe trees are a remarkable resource that can and should be managed responsibly to make a range of products that meet human needs, while also providing recreation, wildlife habitat, and other important ecosystem benefits. For more than a century, we've been taking care of forests to make life better. About Weyerhaeuser We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines and locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference. We know you have a choice in your career. We want you to choose us. Find out more about Weyerhaeuser at www.weyerhaeuser.com and learn our Story here: https://youtu.be/c2R_lQ7wo0A

Requirements

Minimum of three years administrative experience or related field.
Demonstrated commitment to safety and safe work practices.
Ability to interact with all levels of the business.
Skill in developing interpersonal relationships, professional communication skills (verbal and written) and organization.
Experience with handling confidential and proprietary materials with discretion.
Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Power BI and SharePoint.
Proven ability to prioritize and accomplish multiple unrelated tasks simultaneously with minimum supervision.
Willingness and means to work in a team environment.
Demonstrate a high degree of initiative and commitment to "flow to work” as peaks in cyclical tasks and business priorities necessitate.

Nice To Haves

AA Degree in business or related field.
Two years of accounts receivable experience.
Experience working in a sales/marketing organization.

Responsibilities

Manage accounts receivable accounts – produce statements, process payments, credits and refunds.
Assist finance and planning team with investigations of variances/issues and serving as liaison between the business and corporate accounting teams.
Maintain the customer database – contract mail/email dates, payments and tax status.
Maintain files of original documents, including overseeing the record retention process.
Field phone calls for the managers and assist with responding to customer requests.
Business systems support for programs. (Programs: LIMS/CAPS, Abecas, UKG, SAP, Weighwiz)
Help drive and support the yard safety program - ordering supplies, managing various components of the site safety plan, track employee safety training and monthly meetings.
Coordinate site ergonomic, health and wellness and hazardous materials programs.
Manage the safety program documentation through the Seeds tracking system.
Site coordinator for IAuditor.

Benefits

annual merit-increase program
Annual Incentive Program
medical
dental
vision
short and long-term disability
life insurance
pre-tax Health Savings Account option which includes a company contribution
voluntary Long-Term Care
Employee Assistance Programs
personal volunteerism
diversity networks
mentoring
training and development opportunities
company’s 401k plan
paid company match in addition to our annual contribution equal to 5% of your base salary
3-weeks of paid vacation to use during your first year of employment
eleven paid holidays per year