Administrative Assistant

Monarch Staffing • Coatesville, PA

33d • Onsite

About The Position

Monarch Staffing is seeking a professional and detail-oriented Administrative Assistant for a full-time, onsite opportunity with a local municipal organization in Coatesville, PA. This position plays a key role in supporting daily administrative operations while serving as the first point of contact for residents, visitors, and community stakeholders. The ideal candidate is organized, customer-focused, highly confidential, and comfortable managing multiple priorities in a fast-paced office environment.

Requirements

• High school diploma or equivalent required
• Minimum of 2 years of administrative or clerical experience
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.

Nice To Haves

• Associate's degree in Business Administration or a related field preferred.
• Municipal or public sector experience is a plus.
• Experience with QuickBooks, accounts payable/receivable, payroll support, or bookkeeping functions is highly preferred.

Responsibilities

• Provide administrative support to executive leadership and assist with daily office operations.
• Prepare, proofread, and distribute correspondence, reports, meeting agendas, minutes, and other official documents.
• Answer incoming calls, greet visitors, and provide exceptional customer service to residents and the public.
• Process permits, applications, licenses, and other administrative documentation.
• Maintain organized electronic and paper filing systems while ensuring confidentiality of sensitive information.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Collaborate with internal departments and outside agencies to support operational needs.
• Assist with accounts payable and accounts receivable functions, including invoice processing, coding, and payment tracking.
• Support payroll administration by verifying timesheets, maintaining payroll records, and ensuring accurate data entry.
• Assist with budget tracking, financial reporting, reconciliations, procurement activities, and audit preparation.
• Utilize QuickBooks and Microsoft Office applications to maintain financial and administrative records.
• Perform additional administrative and clerical duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED