Administrative Assistant - Part-time

Enstructure•New London, CT

29d•Onsite

About The Position

Enstructure New London is a terminal operator managing the State Pier in New London. Their primary focus is the offshore wind industry, serving as a hub for assembling, storing, and transporting giant turbines. Enstructure New London is seeking a Part-time Administrative Assistant to manage daily operations at our Gateway location. As an Admin Assistant, you’ll play a crucial role in ensuring smooth office functioning, supporting upper management, and maintaining compliance with company policies.

Requirements

High school diploma or equivalent (associate’s degree preferred).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and communication skills.
Attention to detail and ability to multitask.
Prior experience in office administration or related roles.

Nice To Haves

Associate's degree

Responsibilities

Coordinate office activities to enhance efficiency and adherence to policies.
Handle payroll entry into ADP, including timecard updates and submission.
Handle office administration tasks, including emails, letters, and packages.
Update and monitor the Gateway onboarding.
Support budgeting and bookkeeping procedures.
Maintain personnel, financial, and other records in databases.
Monitor office supply levels and place orders as needed.
Handle weekly and monthly billing in the WO system, smoothly running field business tasks.
Collecting backup for Gate Security and Escorts and maintaining the PO# assigned spreadsheet.
Assist colleagues and team members when necessary.
Provide additional support as needed/required.