Administrative Assistant (Distribution)

Ingram Content Group•Jackson, TN

14h•$22 - $27•Onsite

About The Position

Ingram Content Group (ICG) is hiring for an Administrative Assistant to contribute to our team in Jackson, TN just outside Nashville. This person provides administrative support for the Distribution Center. Prepares correspondence, reports, special projects, and related material as requested. Do you have experience working with publishers? Have a passion for helping publishers be successful? At Ingram, our publisher-facing business offers more than just traditional wholesale services. It offers fully integrated and relevant solutions for client publishers. Comprised of book printing, digital book, distribution, publishing sales and marketing services, this part of Ingram’s business helps publishers discover more ways to sell content in markets across the globe. Based in the Nashville area, New York, Berkeley and other locations, our teams are collaborative, innovative, dynamic, and passionate about the business. The world is reading, and it is our goal to connect as many people to the content they want in the simplest ways. If you share that passion, enjoy working in a fast-paced environment and want to contribute to a strategic part of the business that is evolving and expanding, we can’t wait to meet you!

Requirements

HS Diploma or GED
5 years of administrative experience at the executive level
6 months work experience which includes walking, standing, lifting/carrying, bending, squatting/kneeling, twisting/turning, climbing, reaching above shoulders, typing/keyboard

Nice To Haves

Strong communication skills
Microsoft office/excel experience.
Experience working on the Intranet
Able to multitask

Responsibilities

Provides confidential administrative support.
Prepares correspondence, weekly and monthly reports, memos contracts, etc.
Collects and prepares information for use in meetings with staff members and clients.
Routes telephone calls, schedules meetings, schedules travel and lodging arrangements, maintains systematic files, greets guests upon arrival for meetings, orders supplies, and maintains expense reports
Provides technical support to department including working with Facility Services (office moves, maintenance work, etc.) Telecom (working on office phones and cell phones), Human Resources and IT (set-up computers and service problems).
Completes weekly and monthly reports which could include inventory, daily status, variances, efficiency, etc.
Works directly with vendors to negotiate purchasing cost for various supplies.
Plans, arranges, and purchases supplies for warehouse functions and celebrations which include the calculations for serving full-meals to large numbers of associates in a safe and orderly manner.