Administrative Assistant

GREAT LAKES INTER-TRIBAL COUNCIL, INC.•Spooner, WI

13d•Onsite

About The Position

The Administrative Assistant duties include data entry, answering phones, assisting counselors and consumers, and maintaining paper and electronic files for the Vocational Rehabilitation for Native Americans and Tribal benefits programs. This is a full-time office position. This is not a remote position. Scheduled attendance is an essential job function.

Requirements

Exceptional written and verbal communication skills.
Ability to learn new data system for timely and accurate data entry.
Must take initiative regularly, work independently and accurately.
Ability to be organized and multi-task.
Must maintain strict confidentiality.
Basic to mid-level skills with Word, Excel, PowerPoint, Etc.
Perform other duties and projects as assigned.
High School Diploma or Equivalent Education.
Individuals must possess excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-motivation skills; work effectively under pressure; ability to build positive work relationships with internal and external customers; ability to interact professionally with a wide variety of people.
Individuals must be able to follow routine instructions and apply logic in the solving of various computer-related issues.
Must be able to perform basic math (add, subtract, multiply, divide).
Must possess a valid driver’s license and/or reliable transportation with adequate insurance and ability to travel.
Background screening is required before hire.

Nice To Haves

associate’s degree in administrative assistance preferred.
Previous administrative experience strongly preferred.
Experience with a Native American Tribal organization and/or not-for-profit agency desirable.

Responsibilities

Organize, maintain, and control a wide variety of paper and electronic confidential files.
Screen and route visitors, telephone calls and mail to the appropriate person.
Provide general office services such as photocopy, fax, and drafting various forms of correspondence and communications.
Provide hospitality for consumers/visitors during arrival and meetings.
Assist staff with outreach and other community events.
Assist staff with vendor contacts, information gathering, setting of appointments.
Maintaining office supplies and equipment.
Ensure communications and interactions are delivered in a culturally competent manner.
Ability to travel to various communities and Tribal sites occasionally.