Administrative Assistant

Clarvida - Delaware•Wilmington, DE

24d•Onsite

About The Position

Clarvida is hiring an Administrative Assistant to support the daily operations of our school program. As the first point of contact for students, families, staff, and community members, you will represent Clarvida with professionalism, warmth, and consistency. In this full-time, school-based role, you will manage a wide range of administrative responsibilities including attendance tracking, report cards, billing support, payroll assistance, purchase orders, timesheets, PTO tracking, and student intake coordination. Your work ensures the school runs efficiently and provides a positive experience for all who enter.

Requirements

High School Diploma or GED; some college preferred
Minimum 2 years of clerical or administrative experience
Strong organizational, communication, and customer service skills
Ability to maintain confidentiality and handle sensitive information
Able to pass background and criminal record checks
Compliance with drug-free workplace requirements
Meets all mandated health requirements (e.g., negative tuberculosis test)

Nice To Haves

Bilingual (English/Spanish) preferred

Responsibilities

Serve as a primary contact for students, families, staff, and visitors
Provide clerical and administrative support to school leadership
Manage student attendance and assist with student intake
Support billing, payroll, timesheet tracking, and PTO documentation
Coordinate supply orders and purchasing needs
Assist with student records, report cards, and documentation
Maintain a welcoming, professional, and organized front office

Benefits

10 PTO days that roll over
19 paid days off (holidays & school breaks)
Medical, dental, and vision benefit plan options
DailyPay – Access earnings before payday
Training, development, and continuing education credits
Employee Assistance Program (EAP)
401(k)
Free licensure supervision
Pet insurance
Perks @ Clarvida – National discounts on shopping, travel, Verizon, and entertainment