Part Time Administrative Assistant for Luxury Property- Key Largo

Associa•North Key Largo, FL

3d•Onsite

About The Position

Anglers Club is seeking a professional, organized, and customer-focused Part-Time Administrative Assistant to support our luxury residential community. This role is ideal for someone who enjoys working in a fast-paced environment, providing exceptional customer service, and ensuring the smooth operation of our receiving area and resident services. The Part-Time Administrative Assistant is responsible for overseeing the receiving area and freight elevator scheduling while providing administrative support to residents, contractors, and management. This individual will help maintain a safe, organized, and efficient environment by coordinating deliveries, monitoring contractor access, enforcing Association policies, and delivering outstanding customer service.

Requirements

High school diploma or equivalent required.
Basic computer proficiency, including Microsoft Office and email.

Nice To Haves

Previous administrative, receiving, front desk, or customer service experience preferred.
Experience working in a residential community, hospitality, or property management environment is a plus.
Excellent customer service and interpersonal skills.
Strong verbal and written communication skills.
Ability to multitask and remain organized in a fast-paced environment.
Bilingual or multilingual communication skills are highly desirable.
Friendly and professional demeanor
Dependable and detail-oriented
Strong organizational and time management skills
Ability to work independently while collaborating with the management team
Commitment to providing exceptional service to residents and guests

Responsibilities

Maintain security and organization of the receiving area, ensuring it is never left unattended or unlocked.
Ensure the receiving area remains clear and accessible at all times.
Coordinate and schedule freight elevator reservations for resident move-ins and move-outs in accordance with Association policies.
Receive, register, and document all deliveries, including FedEx, UPS, DHL, registered mail, and other packages.
Verify contractor licenses, insurance certificates, and required permits through the management office before granting access.
Issue parking passes for approved vehicles and identification badges for contractors.
Monitor contractor activity and maintain accurate access and service logs.
Enforce Association rules, regulations, and parking policies.
Complete daily logs, reports, and other required administrative documentation.
Report maintenance, safety, or operational concerns to management promptly.
Maintain a clean, organized, and safe work environment.
Perform additional administrative and operational duties as assigned.