Administrative Assistant

Global Village Academy•Thornton, CO

3d•Remote

About The Position

Global Village Academy Collaborative (GVAC) is seeking a highly organized, detail-oriented Administrative Assistant to support the Executive Director and the broader GVAC team. The role coordinates board activities, maintains organizational records and policies, supports meetings and events, and helps keep internal and external communications accurate and current. The position calls for a proactive, dependable professional who can work independently in a primarily remote environment and collaborate with school leaders, board members, and staff across the organization. The Administrative Assistant organizes and tracks GVAC and school board policies, maintains electronic records and resources, and provides administrative support to the Executive Director and team. The role coordinates meetings and events, prepares materials, manages calendars and logistics, updates website content, distributes approved communications, and assists with routine administrative tasks. Board and governance responsibilities include preparing meeting materials and draft minutes, tracking approvals, publishing approved documents in Diligent (BoardDocs), and assisting with board member onboarding and software support. The position is part-time, nonexempt, and benefit-eligible, with approximately 30 hours per week across 220 scheduled workdays annually. It is primarily remote, with periodic in-person attendance at GVAC and affiliated school locations. Reliable internet access and an appropriate remote workspace are required, as is flexibility to accommodate scheduled board meetings, organizational events, and time-sensitive responsibilities. Employment is contingent on successful completion of the required criminal background check and satisfaction of applicable employment requirements. Relocation is not provided. The stated annual compensation is $33,000–$38,280 ($25–$29 per hour), depending on qualifications and experience.

Requirements

High school diploma or equivalent required.
Strong written and verbal communication skills, including the ability to prepare accurate meeting notes and professional documents.
Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
Proficiency with standard office technology, electronic calendars, shared documents, virtual meeting platforms, and common office applications.
Ability to work independently, take initiative, follow through on assignments, and collaborate effectively with a diverse team.
Sound judgment and ability to maintain confidentiality.
Reliable internet access and an appropriate remote workspace.
Flexibility to accommodate scheduled board meetings, organizational events, and time-sensitive responsibilities.
Successful completion of the required criminal background check and satisfaction of applicable employment requirements.

Nice To Haves

Five years of administrative support experience, including office administration, clerical support, reception, bookkeeping, or related work.
Experience supporting boards, committees, executive leadership, or governance activities.
Experience with Diligent (BoardDocs) or similar board management software.
Website content management, event coordination, and policy administration experience.
Bilingual or additional language skills.

Responsibilities

Organize GVAC and school board policies, identify potential duplication or outdated information, and coordinate updates with appropriate stakeholders.
Maintain a policy review calendar and track review deadlines, revisions, and approvals.
Organize electronic records, shared documents, and administrative resources.
Provide administrative support to the Executive Director and GVAC team on projects and recurring organizational needs.
Schedule team and school leader meetings, reserve meeting spaces, and coordinate catering and lunches.
Prepare and organize materials for meetings, professional development sessions, and organizational events.
Maintain the internal calendar and coordinate meeting logistics, schedules, and communications.
Assist with special projects and events as needed.
Update website news sections weekly and maintain designated website pages.
Distribute approved marketing flyers and submit event announcements to community calendars, event boards, newspapers, and other outlets.
Assist with preparing, proofreading, formatting, and distributing organizational communications and informational materials.
Coordinate with team members to ensure published information is accurate, current, and appropriately approved.
Maintain organized electronic files and administrative records.
Respond to routine inquiries and direct requests to the appropriate team member.
Assist with document preparation, supply ordering, research, scheduling, and other administrative tasks.
Handle sensitive information with discretion and maintain appropriate confidentiality.
Coordinate board meeting preparation, including agendas, meeting materials, draft minutes, and follow-up items.
Prepare documents for review and approval by appropriate leadership or board representatives, track approval status, and publish approved materials in Diligent (BoardDocs).
Support board member onboarding and provide basic training and ongoing assistance with Diligent.
Maintain board calendars, records, and meeting documentation in accordance with established procedures.