Classified - Administrative Assistant - MSEAC/Technology

Fremont Public Schools•Fremont, NE

2d•Onsite

About The Position

This is a full-time, 12-month Administrative Assistant position within the Technology Department at MSEAC / FPS District Offices. The role involves performing varied clerical and secretarial duties with a high degree of independent judgment, including complex office duties and delegated administrative details. The position requires exercising discretion, staying informed of District policies, and working independently on responsible and confidential administrative assignments. Operation of an alphanumeric keyboard is an integral part of the essential functions of this job.

Requirements

High School Diploma
Some college level preparation or advanced training preferred
Considerable experience in being responsible for clerical and secretarial work, preferably for an administrator
Experience in enterprise class systems to manage devices, users, and data
Experience with customer service
Experience with financial record keeping and purchasing processes
Work twelve (12) months a year
Effective oral and written communication skills
Considerable knowledge in Business English, spelling, and math
Ability to understand and follow oral and written instructions
Considerable skill in operation of standard office equipment, especially with computers and software, and excellent keyboarding skills
Ability to work effectively with administrators, staff, and patrons of the District
Knowledge of modern office practices, procedures, equipment and filing systems
Ability to learn and apply the procedures and services of the function to which assigned
Ability to keep moderately complex records, to assemble and organize data, and to prepare reports from the records and data compiled
High ability to work independently on responsible and confidential administrative assignments and secretarial tasks
Regular, dependable in-person attendance on the job to meet time sensitive demands
Ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities to perform the identified work activities
Ability to perform the physical requirements of their specific job description
Operation of an alphanumeric keyboard is an integral part of the essential functions of this job
Skills in human relations and skills in written and oral communication are a must
Need visual and auditory acuity

Nice To Haves

Bilingual in English/Spanish

Responsibilities

Maintain filing systems and financial records (requisitions, POs, invoices); track orders
Receives and screens telephone calls and visitors
Assists the director in the performance of his/her duties; answers questions or refers to appropriate parties
Arranges and schedules meetings as requested
Assists with other district level operations
Operate and Manage Copy Shop: time management, workflow, priority of time sensitive jobs, manage supplies, job tracking
Prepares agendas for meetings and prepares and distributes meeting notices
Acts as a custodian of office documents pertaining to the department
Assist with receiving delivery of orders
Assist with hardware inventory, unboxing, prep work, and device assignment
Assist with id badge creation and manage supplies
Performs related work as required