Administrative Assistant

City of St. Joseph•St. Joseph, MO

28d•Onsite

About The Position

Performs a wide variety of responsible office administrative duties; assists and supports staff and monitors administrative activities of the Finance and Technology Services Department.

Requirements

Ability to follow instructions and perform tasks with minimum supervision.
Ability to relate well to fellow employees and the public.
Skills in data entry, filing, and record keeping.
Skills in effective communication and public relations.
Knowledge of general office procedures.
Good organizational skills and ability to communicate effectively both orally and in writing.
Ability to operate standard office equipment.
Familiarity with Microsoft Office suite to include Word, Excel, and PowerPoint.
Uses a variety of office equipment including a personal computer, typewriter, copier, postage machine, and other related equipment.

Nice To Haves

One to three years of prior experience in related field is preferred.
Associate’s degree in a related field preferred.
One to three years’ prior experience in a related field preferred.

Responsibilities

Mail duties to include opening, sorting, and distributing mail when received, sorting
Answers telephones and provides information or forwards to appropriate staff member as needed.
Responds to customer inquiries relating to departmental matters
Composes letters, resolutions, ordinances, and other correspondence for Finance and Technology Services Departments.
Records and transcribes meeting minutes and dictation
Provides support for various Departmental Commissions, including taking minutes, preparing ordinances, and writing letters.
Schedules appointments and provides customer service.
Establishes and maintains office filing system.
Coordinates travel arrangements.
Tracks status of vacant positions in department and prepares and processes employee action forms.
Types general and confidential correspondence.
Reconciles procurement card statements as needed.
Maintains office supplies for the Finance Department.
Provides support to the Technology Services Department.
Performs all other related duties as assigned.