Administrative Assistant

Weatherford•Huntsville, TX

16h•Onsite

About The Position

We are seeking a professional and customer-focused Administrative Assistant to serve as the welcoming face of our organization. In this role, you will provide exceptional customer service while managing front desk operations, handling incoming communications, and supporting general office administrative functions. The ideal candidate will maintain a professional demeanor while efficiently coordinating visitor reception, call management, and various clerical tasks in a dynamic business environment.

Requirements

3-4 years of general clerical and administrative experience
Proficient typing and word processing skills
General computer knowledge and technical aptitude
Professional attitude with strong customer service awareness and focus
Excellent verbal and written communication skills with ability to follow instructions
Ability to work and interact effectively with all levels of personnel
Strong organizational and time-management skills
University Degree/Diploma or equivalent with 2-4 years related experience, OR Master's degree with 0-2 years’ experience
Prior receptionist and/or customer service-related experience

Nice To Haves

Knowledge of SAP systems would be beneficial

Responsibilities

Greet visitors promptly and courteously, determine their needs, and direct them to the appropriate personnel while maintaining a professional and welcoming environment
Answer and manage all incoming calls professionally, providing excellent customer service by efficiently routing calls to the right team members
Perform clerical and word processing tasks including sorting, opening, and distributing incoming mail
Support the plant controller with basic accounting functions including invoice and payment tracking, matching invoices with purchase orders and receivers, verifying merchandise receipt in inventory systems, obtaining proper approvals, and coding invoices to appropriate locations and charge numbers
Process check requests, research problem invoices with relevant departments, handle expense items with proper approvals, and prepare approved batches for corporate payment processing
Create, approve, and review purchase orders; enter receipts for incoming purchases for both inter-company and intra-company transactions
Work closely with Accounts Payable and Accounts Receivable teams, report variances to the controller, and assist with scanning, reviewing, and submitting AP documents
Maintain the highest standards of corporate governance, ensuring all activities comply with company security, HSE policies, and relevant regulations while prioritizing quality, health, safety, and environmental protection
Actively participate in the company's Quality Management System and identify opportunities for process enhancement
Engage regularly with management to discuss performance objectives and complete all necessary training to enhance skills and advance career development