Administrative Assistant

PitchBook Data•Seattle, WA

15d•Onsite

About The Position

The Administrative Assistant provides support to the Chief Revenue Officer, in addition to key senior personnel across the Commercial department. You must be a determined, focused, and flexible person who takes initiative and possesses a high level of attention to detail. Clear communication will be critical, as you'll be responsible for multiple tasks running concurrently. You should have a demonstrated track record of organizational excellence and adapting to urgent, unforeseen priorities as need be.

Requirements

Bachelor’s degree and 1+ year of corporate working experience or 2+ years of professional administrative experience
Effective written and verbal communication skills
Thinks creatively and independently to tackle challenges, solve problems, and get results
Desire to take on challenges
Ability to balance the big picture with attention to detail
Ability to react with appropriate urgency to situations and requests
Strong cross-team collaboration and organizational skills
Strong attention to detail and problem-solving skills
Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily
Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Responsibilities

Effectively partner with department head to help maximize their daily effectiveness
Demonstrate effective, dynamic, and mindful calendar management. This requires interaction with both internal and external stakeholders to coordinate a variety of meetings across various time zones
Learn and manage the executive’s preferred system for prioritizing, organizing, and replying to emails and other communications
Prioritize and decide what meetings need to take place, when, for how long, with which attendees and with what prep materials
Complete thorough notetaking in team meetings, including a summary of follow-up action items, and distribute notes to appropriate stakeholders in a timely manner
Maintains the strictest confidence with sensitive matters, including preparing and reviewing documentation when dealing with confidential information
Oversee frequent travel arrangements for department head by completing itineraries, expense reports, and coordinating transportation and lodging as needed
Collaborate with team managers to better understand and relieve bottlenecks across department
Support and collaborate on planning of all-up events including All Hands, offsite strategic planning meetings, company events, and other activities as needed
Support department projects of all sizes in coordination with the Commercial Business Operations team and ensure deadlines are being met
Gather and prepare presentations for company-wide meetings as needed
Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
Support the vision and values of the company through role modeling and encouraging desired behaviors
Participate in various company initiatives and projects as requested