Administrative Assistant

San Jacinto•Houston, TX

3d•Onsite

About The Position

Provides administrative support to department leader, faculty and staff. This role is crucial for the smooth operation of the department, involving a wide range of tasks from direct student interaction to complex administrative and financial processes.

Requirements

Ability to demonstrate the College values
Must project a professional image, have excellent telephone etiquette and communication skills
Must be extremely accurate and have excellent proofreading, grammar and spelling skills
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
High school diploma or equivalent
Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Nice To Haves

One year of specialized or technical training beyond high school
One or more years in a higher education environment
Bilingual candidates are encouraged to apply.

Responsibilities

Provides administrative support to department lead and faculty members.
Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls.
Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
Enters student data for new, transition and current students, maintains various computer-based records/files and create classes.
Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions.
Banner Entry via several banner programs.
Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations.
Record and transcribe meeting minutes.
Schedules room reservations.
Facilitates preparation of curriculum revisions and development of curriculum for new programs.
Handles travel arrangements and parking reimbursements.
Processes Payroll.
Orders exams.
Orders inventory supplies, submits expenses, and maintains P Card needs.
Types letters, memos, substitute forms, reports to include state reporting as required.
Processes requisitions and invoices as needed.
Assists with budget planning and preparation, including end of fiscal year tasks.
Proctors exams as needed and helps with recruiting development needs.
Collects and processes Course Folders, prepares affidavits of Graduation and certificates.
Works in the Business Office as required, including attending training classes for this need.