Administrative Assistant

City of Union City•Union City, GA

1d•Onsite

About The Position

The purpose of this position is to ensure the effective and efficient daily operations of the Municipal Court. This role involves greeting and assisting the public with court-related inquiries, managing phone calls and emails, scheduling court hearings, preparing and filing court documents, processing payments, drafting correspondence, and maintaining case files. The position requires adherence to City and Departmental policies, procedures, codes, ordinances, and applicable laws, as well as maintaining confidentiality and discretion.

Requirements

High school diploma or GED required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and court management software
Must maintain professionalism, discretion, and confidentiality
Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality
Knowledge of City policies, procedures, codes, ordinances and applicable State, federal, and Local laws
Knowledge of municipal court procedures, legal terminology, and state laws
Knowledge of modern office practices, methods, equipment, and standard clerical procedures
Knowledge of basic bookkeeping practices
Knowledge of basic math and accounting practices
Skill in operating a computer and entering data into a database
Ability to read and comprehend various technical reports and legal terminology
Ability to handle multiple tasks efficiently in a fast-paced environment
Ability to handle confidential information
Ability to handle stressful situations
Ability to communicate with confrontational people
Ability to maintain accurate records
Ability to type and enter data correctly
Ability to prepare monthly reports
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain positive working relationships with those contacted in the course of work
Ability to organize and prioritize work and appropriately schedule court activities

Nice To Haves

Associate’s degree in business administration, criminal justice, legal studies, or a related field preferred
Previous experience in a court, legal, or government setting a plus

Responsibilities

Greet and assist the public with court-related inquiries
Answer phone calls and emails, providing accurate information regarding court procedures, case statuses, and fine payments
Schedule court hearings, trials, and other proceedings
Prepare, process, and file court documents, ensuring compliance with municipal and state regulations
Maintain and update case files, dockets, and records in electronic and physical formats
Process payments for fines, fees, and bonds, issuing receipts and balancing daily transactions
Draft correspondence, reports, and meeting minutes as required
Ensure confidentiality and proper handling of sensitive information
Assist in the preparation of court dockets and notify relevant parties of scheduled hearings
Perform additional administrative duties as assigned by the Court Administrator