Sydney Lewis School of Business Administrativ

Virginia Union University • Richmond, VA

23d • Onsite

About The Position

The Administrative Assistant provides comprehensive administrative and operational support to the Sydney Lewis School of Business, assisting faculty, staff, students, and leadership with day-to-day academic and business operations. This position serves as a professional point of contact, coordinates schedules and communications, maintains accurate records, supports meetings and events, and helps ensure the efficient delivery of school-wide services.

Requirements

• High school diploma or GED required.
• Knowledge of university administrative processes, office procedures, and academic operations.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong organizational, time-management, and prioritization skills.
• Must be able to lift up to 10 pounds.

Nice To Haves

• Associate degree in Business Administration, Office Administration, Human Resources, Management, or a related field preferred.

Responsibilities

• Provide administrative support to the Dean, faculty, staff, and School of Business programs, ensuring daily operations are organized and responsive.
• Coordinate calendars, meetings, appointments, workshops, orientations, faculty activities, and special events.
• Prepare correspondence, reports, presentations, agendas, meeting materials, spreadsheets, forms, and other administrative documents.
• Serve as a professional point of contact for students, faculty, staff, university departments, vendors, and external stakeholders.
• Respond to inquiries, provide information regarding policies and procedures, and direct questions to the appropriate department or university resource.
• Maintain accurate electronic and paper records, files, databases, and confidential documents in accordance with university policies.
• Assist with faculty and staff onboarding, personnel documentation, office access, technology requests, and administrative processes.
• Support course scheduling, classroom coordination, faculty assignments, student communications, and academic program activities.
• Process and track administrative forms, purchase requests, personnel actions, contracts, invoices, and other School of Business documentation.
• Assist with budget tracking, purchasing, expense documentation, reconciliation, and financial reporting as assigned.
• Develop and distribute professional communications, announcements, newsletters, and informational materials using Microsoft Office and other university technology platforms.
• Coordinate logistics for conferences, workshops, faculty meetings, student events, recruitment activities, and community engagement initiatives.
• Maintain confidentiality when handling student, faculty, staff, financial, and personnel information.
• Use university systems and databases to enter, retrieve, verify, and maintain accurate information and generate reports.
• Collaborate with university departments including Human Resources, Academic Affairs, Finance, Registrar, Information Technology, Admissions, and Student Affairs.
• Identify administrative issues and recommend improvements that increase efficiency, organization, communication, and service delivery.
• Perform other administrative duties and special projects as assigned by School of Business leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED