Administrative Assistant

Hy-Tek•Erlanger, KY

12d•Onsite

About The Position

We are seeking a highly organized and proactive Administrative Assistant to provide direct support to our Executive team and our offices, ensuring smooth day-to-day operations. This role will also serve as the first point of contact for visitors and callers, assist in coordinating customer visits, and provide administrative support for trade shows and other company events. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and can multitask effectively while maintaining confidentiality and professionalism.

Requirements

Minimum 3–5 years of administrative experience, preferably supporting senior executives.
Strong verbal and written communication skills, with a professional and friendly demeanor.
Ability to manage multiple priorities, work under tight deadlines, and maintain attention to detail.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proactive and resourceful, with the ability to anticipate needs and take initiative.
Strong interpersonal skills with the ability to engage professionally with customers, executives, and team members.

Nice To Haves

Experience with CRM or project management software is a plus.

Responsibilities

Provide high-level administrative support to the Executive team, managing schedules, coordinating meetings, and handling correspondence.
Assist with travel arrangements, expense reports, and meeting coordination.
Maintain confidentiality and handle sensitive information with discretion.
Serve as the company’s receptionist, answering and directing phone calls in a professional manner.
Greet and assist visitors, ensuring a welcoming and professional office environment.
Manage incoming and outgoing mail and deliveries.
Maintain office supplies and coordinate office-related needs.
Assist in planning and managing logistics for customer visits, including scheduling, catering, and meeting preparations.
Ensure meeting rooms and office spaces are organized and properly equipped for customer interactions.
Support team members in executing seamless and engaging customer experiences.
Provide administrative assistance for trade shows, including coordinating registrations, travel arrangements, and promotional materials.
Managing corporate events for the offices such as Christmas Party, mix and mingle, etc.
Arranging flights, hotels, dinner reservations for new hires as well as any potential hires who may travel in for in-person interviews.